Temporarily disabling a user account is the safest way to prevent access without permanently removing user information. Disabled accounts can be re-enabled at any time by an administrator.

When to Disable an Account

  • Employee or team member leaves temporarily.
  • Suspicious account activity is detected.
  • User no longer requires temporary access.
  • Security investigation is in progress.

Best Practices

  • Disable accounts instead of deleting them whenever possible.
  • Review inactive accounts regularly.
  • Document the reason for disabling an account.
  • Re-enable only after identity has been verified.
Tip: Disabling an account preserves user history, settings and audit information while preventing future logins.